Happy Monday! It's the start of a new week, let's take charge of our email!
Is your email inbox a place where all the messages you've ever received all live together in equal importance? Can you find the message you need, when you need it? No? Let's fix that. Here are a few simple steps you can take today to get control of your inbox. I recently started using this system in my email inbox and it has been fantastic!!
Step 1: Reframe how you think of your email inbox. Let's think of it like your physical mailbox. When you check your mailbox, you go to it and remove everything inside to be sorted and acted on, right? We don't keep everything inside there returning to it over and over to search for that one important item. If every message stays in your inbox it will be difficult to find what you need, and actions you need to take may be forgotten.
Step 2: Categorize your inbox. When you get a new message, ask yourself a question - Where does this go, or what action do I need to take? There are 5 main categories your email message may fall into. Let's get into those now.
1. Junk - we all get plenty of spam messages (just like in your physical mailbox!). These should be deleted immediately. They are visual clutter with no benefit to you.
2. Action - any message that requires some action by you. Examples: an email needing a reply, or a notification that you need to update your autopay information. These are all those messages that have become tasks for your To Do list.
3. Waiting On - these are messages that you have acted on and are now waiting on a resolution or response. Example: you place an online order and have received the confirmation. Now you are waiting for the item to arrive.
3. To Read - this category includes any message that you want or need to read at a future time.
4. Active Projects - this is for any current project you're working on. Move all the messages related to it into this folder for easy access. Create subfolders if you are an overachiever with multiple projects going. 😉
5. Reference - these are messages that do not require any action, but are informative and you may want to access them in the future. Create subfolders here as needed.
Step 3: Create new folders for the categories that are relevant for you. Tip: if you use Gmail and want these folders to stay shown at the top, put a symbol in front of each word. Example: !Action @Waiting On #To Read I'm not sure if this works for Outlook. There is also a great way in Gmail to link your action messages to your task list. Let me know down below if you would like a future post about this.
Step 4: Sort that inbox! As new messages arrive ask yourself - where does this go?
Will you give this system a try? Tell me in the comments! You've got this!! 😃👍
Happy Tuesday! Here’s a quick technology tip...try Google Keep!
This app is your new best friend. One place to “keep” 😉all that info that’s in your head Happy Tuesday! I think of it as post-it notes on your phone. I love the visibility of everything together, and that you can color-code your notes! 📝 This is available on iOS, Android and the web. Let me know in the comments if you use Google Keep and what is your favorite thing about it!
I do this one regularly, but realized I’ve never shared it. After you are done taking notes in your paper notebook, save them into Evernote! Now they can be searched later. You don’t have to choose one or the other...paper or electronic. You can have the benefits of both!! 👍😊
Day 23 is here in the July Clutter Independence Challenge! I do not have a bag to share with you today. Today is all about decluttering your computer files, email inbox, and paperwork. Pick one, or work on all 3 areas if you are feeling motivated. Clearing out my email inbox is especially satisfying! If you would like help with your paperwork, ask me about my paper organizing workshops!
Now that we've talked about clearing clutter from our schedules, let's move on to the clutter on our computers. Our computers can be extremely valuable tools in our lives, but they can also become inadvertently overloaded with information. It is far too easy to over-stuff a computer, because the clutter can be easily hidden from view.
However, clutter can make your computer run slower, make it more difficult to find what you need, and make life more challenging. Try these few steps to reduce computer clutter.